Project Support Coordinator SPH Redevelopment

REQ: 
PHC22-135422
Work Area: 
NSP Project-Design Build-Capital
Base Site: 
Hornby Street
City: 
Vancouver
Status: 
Regular Full Time
FTE: 
1.00
Job Category: 
Management/Non Union
Category: 
Corporate
Hours: 
08:00-16:00
As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.

The New St. Paul’s Project is looking for a Project Support Coordinator for their Technical Design & Construction team. The Project Support Coordinator will assist the Project Manager, Design & Project Delivery, with the coordination and oversight of Engineering, and Facilities Management & Operations deliverables. Specific duties include organizing meetings with various Operational Support stakeholders such as Facilities Maintenance & Operations (FMO) and creating detailed minutes/action logs to track deliverables. The ideal candidate will have: Well-developed business writing and oral communication skills Knowledge of business analysis and project management principles and methodologies Experience managing medium scale projects Familiarity with reading construction drawings and specifications Knowledge of project management principles and methodologies Ability to utilize initiative, vision, independent thinking and creative problem-solving abilities to implement project plans Effective collaboration skills and the ability to maintain positive working relationships Ability to lead, direct, coach and mentor others Ability to work effectively under time pressure to meet deadlines Knowledge of Microsoft Office Suite, project management and database applications



Summary
Within the context of a patient, client and family centred model of care and, in accordance with the Mission, Vision and Values, and strategic directions of Providence Health Care, promotes a safe, respectful, and civil working environment for patients, residents, families, visitors and staff. 

Reporting to the designated supervisor the position provides related administrative support and works in collaboration with the Project Director/Leads /Teams to identify, track, coordinate, and prioritize the new St. Paul’s Hospital project initiatives to ensure the various divisions of the NSPH project overall for the designated area(s) are meeting their targets and goals in a timely and cost-effective manner, in keeping with the policies, procedures, standards, directions governing the Project. Maintains primary project coordination responsibility for the designated area and provides administrative and clerical support for project planning, project management, communications, research, and contract administration during the planning, design, implementation, and evaluation of the assigned NSPH Projects. 

Responsible for the overall coordination of consistent, timely information dissemination for key stakeholders such as the public, service providers, and relevant policy/decision makers. 

Supports team efforts with internal and external partners on ongoing programs and initiatives, and in related research and knowledge exchange activity, to help improve the quality and accessibility of health services, health promotion and prevention efforts. Provides support to the designated supervisor in the coordination of a diversity of projects of varying size and scope in a complex and changing multidisciplinary environment, and tracks to ensure the projects are meeting designated goals and timeframes. 

Education:

Recognized Bachelor’s Degree in Business or Project Management supplemented with three (3) to five (5) years’ recent related project management experience with facilities projects within a large, complex organization, or an equivalent combination of education, training and experience. 

Skills and Abilities:

Ability to implement, and demonstrated knowledge of, project management, process coordination, and quality improvement skills.
Ability to conduct detailed research (such as literature and best practice initiatives) and to analyse findings.
Ability to plan, multi-task, organize, problem-solve and prioritize work.
Ability to communicate effectively both verbally and in writing.
Excellent interpersonal skills and ability to work collaboratively with individuals at all levels internally and externally. 
Ability to work independently using initiative and judgment.
Ability to type proficiently.
Ability to effectively use a variety of computerized software, databases and systems (such as Microsoft Office 2000 (Word, Excel, PowerPoint, Access), Reference Manager and Internet Explorer.)
Physical ability to carry out the duties of the position.