Project Support Coordinator, Design & Build - new St. Paul's Hospital

REQ: 
PHC21-131798
Work Area: 
NSP Project-Design Build-Capital
Base Site: 
Hornby Street
City: 
Vancouver
Status: 
Regular Full Time
FTE: 
1.00
Job Category: 
Management/Non Union
Category: 
Corporate
Hours: 
0800-1600

This team oversees the building design, construction and commissioning of the new hospital and manages the design review process with the Design-Builder, Facilities Maintenance & Operations (FMO) stakeholders, and an external compliance consultant team. They help ensure the site is built to their specifications. The team also works with the City of Vancouver to ensure the new hospital campus meets the City’s rezoning, utility, road, infrastructure and community benefits requirements. Working alongside Clayton Wong (Project Manager, Design & Project Delivery) you will assist the Technical Team with the coordination and oversight of Engineering, and Facilities Management & Operations deliverables. Some specifics include: Organizing meetings with various Operational Support stakeholders such as Facilities Maintenance & Operations (FMO), creating detailed minutes/action logs to track deliverables. About you: Are you interested in a career in project management? We are looking for the following skillset: Well-developed communications and documentation skills. Knowledge of business analysis and project management principles and methodologies. Familiarity with reading construction drawings and specifications. The ability to anticipate problems, and work collaboratively to come up with innovative solutions. Knowledge of word-processing, spreadsheet, presentation, project management and database applications.

Summary

Within the context of a patient, client and family centred model of care and, in accordance with the Mission, Vision and Values, and strategic directions of Providence Health Care, promotes a safe, respectful, and civil working environment for patients, residents, families, visitors and staff. 

Reporting to the designated supervisor the position provides related administrative support and works in collaboration with the Project Director/Leads /Teams to identify, track, coordinate, and prioritize the new St. Paul’s Hospital project initiatives to ensure the various divisions of the NSPH project overall for the designated area(s) are meeting their targets and goals in a timely and cost-effective manner, in keeping with the policies, procedures, standards, directions governing the Project. Maintains primary project coordination responsibility for the designated area and provides administrative and clerical support for project planning, project management, communications, research, and contract administration during the planning, design, implementation, and evaluation of the assigned NSPH Projects. 

Responsible for the overall coordination of consistent, timely information dissemination for key stakeholders such as the public, service providers, and relevant policy/decision makers. 

Supports team efforts with internal and external partners on ongoing programs and initiatives, and in related research and knowledge exchange activity, to help improve the quality and accessibility of health services, health promotion and prevention efforts. Provides support to the designated supervisor in the coordination of a diversity of projects of varying size and scope in a complex and changing multidisciplinary environment, and tracks to ensure the projects are meeting designated goals and timeframes. 

Education:

Recognized Bachelor’s Degree in Business or Project Management supplemented with three (3) to five (5) years’ recent related project management experience with facilities projects within a large, complex organization, or an equivalent combination of education, training and experience. 

Skills and Abilities:

Ability to implement, and demonstrated knowledge of, project management, process coordination, and quality improvement skills.
Ability to conduct detailed research (such as literature and best practice initiatives) and to analyse findings.
Ability to plan, multi-task, organize, problem-solve and prioritize work.
Ability to communicate effectively both verbally and in writing.
Excellent interpersonal skills and ability to work collaboratively with individuals at all levels internally and externally. 
Ability to work independently using initiative and judgment.
Ability to type proficiently.
Ability to effectively use a variety of computerized software, databases and systems (such as Microsoft Office 2000 (Word, Excel, PowerPoint, Access), Reference Manager and Internet Explorer.)
Physical ability to carry out the duties of the position.