Project Manager, Facilities Planning

REQ: 
PHC21-131752
Work Area: 
Planning & Development
Base Site: 
Hornby Street
City: 
Vancouver
Status: 
Regular Full Time
FTE: 
1.00
Job Category: 
Facilities
Management/Non Union
Category: 
Corporate
Hours: 
0800-1600
As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.

Summary

Within the context of a client and family centred model of care and, in accordance with the Mission, Vision and Values, and strategic directions of Providence Health Care, the person promotes a safe, respectful, and civil working environment for patients, residents, families, visitors and staff.

The Project Manager, Facilities Planning is responsible for overseeing and supporting the planning, design and/or implementation of assigned mid-range facilities projects of moderate scope and complexity at Providence Health Care including project planning, project management, communications, and contract management. Oversees assigned staff and provides leadership by directing work teams, contractors and consultants as needed on a project-by-project basis.

Skills

Knowledge of capital project planning and implementation processes including design, construction and procurement within current standards, codes, bylaws and regulations.
Comprehensive knowledge of project management principles and methodologies.
Ability to interpret construction drawings and construction specifications.
Demonstrated ability to effectively manage planning, design and construction projects simultaneously.
Demonstrated leadership skills and the ability to lead and inspire staff, and build a team environment that fosters trust and respect.
Ability to supervise and provide direction to team members.
Demonstrated ability to identify, plan, organize, prioritize and implement projects in a timely manner.
Demonstrated ability to work within a dynamic project environment with changing priorities.
Possesses business acumen and analytical skills to anticipate financial and business requirements and ensure effective use of resources.
Solid organizational, interpersonal, customer relations, communication and facilitation skills to develop and maintain strong relationships with key stakeholders.
Demonstrated attention to detail.
Ability to operate related equipment including related software applications.
Physical ability to perform the duties of the position.

Education

Bachelor degree in Architecture, Engineering, or a related field together with five (5) to seven (7) years’ recent related experience managing, leading and directing facilities projects in a complex institutional environment, or an equivalent combination of education, training and experience.

Duties

Manages the planning and implementation of facilities projects of moderate scope and complexity from the initial planning and design stages through to implementation and completion; provides support by conveying policies and priorities, directing work and ensuring issues are resolved or escalated to appropriate level(s) to meet project deliverables and timelines.

Functions as the single point of contact for assigned projects. Liaises with various internal and external stakeholders; conveys information and responds to queries, concerns, etc. with respect to project status, design and construction matters; provides frequent clear and concise reports regarding ongoing issues, progress updates, challenges and opportunities.

Carries out project plans according to established Providence Health Care project methodologies and systems to ensure successful and coordinated completion of project components by facilitating consensus with stakeholders. Monitors project charter, plans, budget, scope, schedule, expenditures, client satisfaction and risks; reports on variances and impacts to deliverables, and makes recommendations to mitigate cost overruns, maintain adherence to allocated budgets and timelines, and ensure delivery of a successful project.

Participates in and/or leads meetings throughout the project lifecycle; seeks input from stakeholders (physicians, staff, Infection Control, Housekeeping, external users, etc.) during all stages of the project. Attends and/or leads construction meetings to manage issues, problems, and schedules, and to direct activities as required; ensures the Organizations’ interests are represented in resolution of problems; ensures meeting outcomes and decisions are accurately documented and follow-up actions are completed in a timely manner.

Coordinates and develops project business plans for assigned projects through conducting feasibility studies, analysis and solution development, documentation of the project charter, identifying functional requirements, scope and design concepts, reviewing budgets and implementation schedules to ensure business plans are consistent with user needs and expectations.

Supports site space planning committees; develops strategies to manage site or organization wide space pressures. Provides recommendations on options to improve the operation, efficiency and effectiveness of impacted business units.

Manages planning, design and contract preparation by liaising with clinical planners, equipment planners, design consultants and various user groups for assigned projects; reviews schematic designs, design development documents, and working drawings and specs for functionality, attainment of program/facility needs, adherence to technical standards and specifications, efficiency and cost-effectiveness of the design solution, consistency with best practices, energy & environmental sustainability, and building code compliance.

Signs off on drawings and changes as required and within authorized limits; maintains current copies of drawings, plans, manuals, proposals, etc. for assigned projects; files and/or archives completed project materials in accordance with Providence Health Care protocols.

Participates in and provides input on consultant selection and project tendering; administers contracts and oversees performance to ensure that consultants and contractors complete on obligations and deliverables, and that corresponding payments are processed. Arranges for procurement of furniture and minor equipment required to implement projects.

Liaises with the City of Vancouver Planning and Engineering Department; negotiates and establishes requirements and approvals for facilities projects such as development, building and rezoning permits, as needed.

Coordinates and/or advises on potential impacts of work activities affecting site operations; arranges scheduled shutdown of systems, power interruptions, etc. based on operational requirements. Identifies, communicates, and works with appropriate stakeholders to mitigate potential risk management issues.

Monitors adherence to established safety, infection control and risk mitigation protocols by contractors and staff during project implementation; reports exceptions to appropriate personnel; takes corrective action as required.

Leads and/or facilitates operational commissioning and any project-related decanting or moves; supports the PHC leaders in the identification and implementation of operational changes required for successful project completion.