Project Leader, the new St. Paul's Hospital project

REQ: 
PHC21-130201
Work Area: 
Clinical Support Research Ctr
Base Site: 
Hornby Street
City: 
Vancouver
Status: 
Regular Full Time
FTE: 
1.00
Job Category: 
Management/Non Union
Category: 
Corporate
Hours: 
0830-1630

The new St. Paul’s Hospital Project is looking for a Project Leader for the Clinical Support & Research Centre team. In this role, you will gain exposure to one of the most anticipated healthcare innovation projects in the province. Working alongside a team of Project Managers and Senior Managers, you will be responsible for identifying, tracking, executing, and support various project initiatives. This role will primarily provide support to the Senior Manager for overall project delivery including but not limited to: procurement coordination; risk management; governance meeting support; data analysis; and supporting the Senior Manager to problem solve unique project initiatives and challenges. The CSRC will bring together healthcare experts into one exciting state-of-the-art facility to foster innovative ideas and discovery to improve patient care for the Province. We are looking for an individual who has excellent communication, analytical, and organizational skills. The individual will possess financial acumen, a penchant for evolving concepts into practice, and be comfortable liaising with various levels of staff throughout the organization. This is an excellent opportunity for someone with a passion for healthcare to develop project management skills as part of a highly performing team.

Summary

Reporting to the Senior Manager, Design and Project Delivery, the Project Leader supports operational planning, design and construction initiatives relating to the New St. Paul’s Hospital (NSP) Phase 1B project, otherwise referred to as the Clinical Support and Research Centre (CSRC). The Project Leader is responsible for project management, budget control, and oversight of certain project components from project planning and design through to construction and commissioning. The person supports the analysis, documentation, prioritization, and alignment of requests and requirements for the CSRC and plays key role as a conduit of information between user groups, project team, project governance, and external consultants. The Project Leader participates as an equal member of the CSRC team, demonstrating critical thinking, cooperation, and takes initiative.

Skills

  • Broad knowledge of the planning and construction processes associated with facilities development projects.
  • Comprehensive knowledge of health care projects and relevant government procedures, standards and requirements.
  • Knowledge of change management theories and applications.
  • Advanced project management skills including effectiveness in planning and coordinating major projects from conceptual design through construction completion.
  • Demonstrated ability to navigate political environments with sensitivity and awareness.
  • Demonstrated ability to lead groups through engagement processes: facilitate, persuade and negotiate to reach consensus, resolve conflict and achieve desired outcomes.
  • Demonstrated ability to respond to changing priorities or unforeseen opportunities.
  • Demonstrated ability to provide leadership, guidance and direction to stakeholders including staff and contractors.
  • Demonstrated ability to work independently under time pressure to meet deadlines, balance work priorities and resolve problems in a timely manner.
  • Demonstrated ability to take initiative and work effectively as part of a team.
  • Proficient use of word processing, spreadsheet, database, and project management software.
  • Physical ability to perform the duties of the job.

Education

A level of education, training and experience equivalent to a Bachelor’s degree in a relevant discipline supplemented with three (3) to five (5) years’ recent related experience in facilities/capital project planning, design and management working with complex, multi-disciplinary facility projects and progressive experience in a management/leadership role in healthcare planning.

Duties

1. Manages the implementation of approved smaller or specialized projects or scopes of work from design to completion. Provides support by conveying policies and priorities, directing work and ensuring issues are resolved or escalated to appropriate level to meet project deliverables and timelines.

2. Carries out project plans according to project methodologies to ensure successful and coordinated completion of project components. Monitors project progress according to project work plan, reports on variances and makes recommendations to the Senior Manager. Prepares regular progress reports for projects programs.

3. Collects and translates functional requirements into design specifications and operational plans, including developing project scope and design concepts to ensure capital projects are consistent with user needs and expectations. Ensures project implementation plans align with project goals and processes.

4. Coordinates and prepares planning and construction schedules, budgets and project data in conjunction with the Project Managers and prepares, develops and coordinates facilities planning principles, standards and policy through the application of evidence based design and LEAN Principles for assigned projects or initiatives.

5. Maintains ongoing support for initiatives from project sponsors and user groups by keeping stakeholders aware of project status through effective communication channels.

6. Liaises with stakeholders to understand design plans, policies, workflows, requirements and operations. Stakeholders include project staff, researchers, PHC corporate staff, clinicians, contractors, construction partners, IMITs, vendors and others.

7. Develops and guides change management planning and approaches, in collaboration with change management specialists, by assessing change readiness, supporting organizational leadership, and guiding occupants through operational planning and transitioning from current state to future state in preparation for relocating to a new facility.

8. Collaborates with the Senior Managers and Project Managers regarding project implementation through methods such as compiling data, assessing where improvements can be made, and making recommendations in order to focus on the areas that need further support.

9. Carries out components of project plans according to established Providence Health Care project methodologies and systems to ensure successful and coordinated completion of project components by facilitating consensus with stakeholders. Prepares reports, presentations, and notices to inform stakeholders and/or for internal documentation purposes on changes in departmental policies, procedures, and standards, status of projects, or other information needs.

10. Maintains processes, policies, procedures and project control documentation. Monitors and evaluates process efficiency.

11. Supports the project’s governance structure, including the development of meeting materials, escalation of decisions, maintenance of decision/action logs and preparation of meeting minutes.

12. Performs other duties as required.