Project Leader, IMIT, the new St. Paul's Hospital Project

Work Area: 
New St. Paul's Hospital & Health Campus Project
Base Site: 
Hornby Street
Regular Full Time
Job Category: 
Management/Non Union

In support of the new St. Paul’s Hospital & Health Campus vision, the Project Leader plays an important role in leading and coordinating project activities for the IT Program. Working closely with the IT Program Director, some of the Project Leader’s responsibilities include: project management artifacts, executive status reporting, resource and retention planning, budget tracking and consultant management, and planning and implementing special projects. The Project Leader is a key conduit of information between the IT Program team and IT Program leadership, and works collaboratively with other workstreams to ensure integration across the NSPH project. The ideal Project Leader candidate thrives in a dynamic and fast-paced environment, has excellent communication skills, proactively identifies and solves problems, and demonstrates a “whatever it takes” work ethic.


Reporting to the designated manager/supervisor, the Project Leader leads and co-ordinates all aspects of projects within their assigned portfolio. The Project Leader is responsible for project management, budget control, and oversight of certain project components from project planning and design through to construction and commissioning. The person supports the analysis, documentation, prioritization, and alignment of requests and requirements for the New St. Paul’s Hospital (NSP) Phase 1A project and plays key role as a conduit of information between user groups, project team, project governance, and external consultants. The Project Leader participates as an equal member of the NSP team, demonstrating critical thinking, cooperation, and takes initiative.


Broad knowledge of the planning and construction processes associated with facilities development projects.
Comprehensive knowledge of health care projects and relevant government procedures, standards and requirements.
Knowledge of change management theories and applications.
Advanced project management skills including effectiveness in planning and coordinating major projects from conceptual design through construction completion.
Demonstrated ability to navigate political environments with sensitivity and awareness.
Demonstrated ability to lead groups through engagement processes: facilitate, persuade and negotiate to reach consensus, resolve conflict and achieve desired outcomes.
Demonstrated ability to respond to changing priorities or unforeseen opportunities.
Demonstrated ability to provide leadership, guidance and direction to stakeholders including staff and contractors.
Demonstrated ability to work independently under time pressure to meet deadlines, balance work priorities and resolve problems in a timely manner.
Demonstrated ability to take initiative and work effectively as part of a team.
Proficient use of word processing, spreadsheet, database, and project management software.
Physical ability to perform the duties of the job.


A level of education, training and experience equivalent to a Bachelor’s degree in a relevant discipline supplemented with three (3) to five (5) years’ recent related experience in facilities/capital project planning, design and management working with complex, multi-disciplinary facility projects and progressive experience in a management/leadership role in healthcare planning.


Manages the implementation of approved smaller or specialized projects or scopes of work from design to completion. Provides support by conveying policies and priorities, directing work and ensuring issues are resolved or escalated to appropriate level to meet project deliverables and timelines.

Carries out project plans according to project methodologies to ensure successful and coordinated completion of project components. Monitors project progress according to project work plan, reports on variances and makes recommendations to the designated manager/supervisor. Prepares regular progress reports for projects programs.

Coordinates and prepares plans, schedules, budgets and project data utilizing facilities planning principles, standards and policy for assigned projects or initiatives.

Maintains ongoing support for initiatives from project sponsors and user groups by keeping stakeholders aware of project status through effective communication channels.

Liaises with stakeholders to understand design plans, policies, workflows, requirements and operations. Stakeholders include project staff, clinicians, contractors, construction partners, IMITs, vendors and others.

Develops and guides change management planning and approaches, in collaboration with change management specialists, by assessing change readiness, supporting organizational leadership, and guiding occupants through operational planning and transitioning from current state to future state in preparation for relocating to a new facility.

Collaborates with the respective portfolio team members regarding project implementation through methods such as compiling data, assessing where improvements can be made, and making recommendations in order to focus on the areas that need further support.

Carries out components of project plans according to established Providence Health Care project methodologies and systems to ensure successful and coordinated completion of project components by facilitating consensus with stakeholders. Prepares reports, presentations, and notices to inform stakeholders and/or for internal documentation purposes on changes in departmental policies, procedures, and standards, status of projects, or other information needs.

Maintains processes, policies, procedures and project control documentation. Monitors and evaluates process efficiency.

Supports the project’s governance structure, including the development of meeting materials, escalation of decisions, maintenance of decision/action logs and preparation of meeting minutes.

Monitors project expenditures, reports on variances and makes recommendations to the designated manager/supervisor to ensure adherence to allocated budgets.

Performs other duties as required.