Project Coordinator - Foundry Central Office

REQ: 
PHC21-129621
Work Area: 
FCO – Operations
Base Site: 
1045 Howe
City: 
Vancouver
Status: 
Temporary Full Time
End Date: 
Sep 7, 2022 or return of incumbent
FTE: 
1.00
Job Category: 
Administrative/Clerical
Support Services
Category: 
Community
Corporate
Mental Health
Hours: 
0830-1630

Foundry is looking for a collaborative and skilled Project Coordinator to join our Research Team! The Project Coordinator role will include working across both Foundry and University of British Columbia administrative systems (we hold grants in both places), tracking project process and managing budgets for project grants. The Project Coordinator will have the high-level view of the Research Team’s resource needs, capacity and workflow, overseeing the management of multiple projects at any given time. The Project Coordinator will liaise with other teams within Foundry as well as external projects stakeholders and partners. The Project Coordinator will provide support to the Research Project Coordinators and will work closely with the Research Manager and Director of Research to establish the objectives, milestones, and budgets for various research projects and grants. They will monitor and facilitate progress, implementing effective processes to ensure project success. Some experience working in a research-related environment would be an asset. If you are keen to learn and grow – both personally and professionally - and thrive in an innovative and fast-paced environment, we’d love to hear from you! To learn more about Foundry and the care and services we provide: https://foundrybc.ca/

Summary

Within the context of a client and family centered model of care and, in accordance with the Mission, Vision and Values, and strategic directions of Providence Health Care, the person promotes a safe, respectful, and civil working environment for patients, residents, families, visitors and staff.

Reporting to the designated Manager or Leader, the Project Coordinator is responsible for providing leadership and coordinating the project activities of small to medium scale projects to ensure project deliverables are completed on time. Works collaboratively with stakeholders at all levels and inspires others to achieve goals and deliverables through facilitation, effective communication and addressing potential barriers to success. Communicates with stakeholders, and all levels of staff and management on the scope and status of the project and acts as a resource. Liaises with consultants, other health care entities and other external agencies, as needed. Provides leadership and direction to project related staff. Develops sustainable education and operational plans and evaluates outcomes.

Within the context of a client and family centered model of care and, in accordance with the Mission, Vision and Values, and strategic directions of Providence Health Care, the person promotes a safe, respectful, and civil working environment for patients, residents, families, visitors and staff.

Reporting to the designated Manager or Leader, the Project Coordinator is responsible for providing leadership and coordinating the project activities of small to medium scale projects to ensure project deliverables are completed on time. Works collaboratively with stakeholders at all levels and inspires others to achieve goals and deliverables through facilitation, effective communication and addressing potential barriers to success. Communicates with stakeholders, and all levels of staff and management on the scope and status of the project and acts as a resource. Liaises with consultants, other health care entities and other external agencies, as needed. Provides leadership and direction to project related staff. Develops sustainable education and operational plans and evaluates outcomes.

Skills

Knowledge of project management principles and methodologies and ability to coach staff on these skills.
Ability to utilize initiative, vision, independent thinking and creative problem-solving abilities to implement project plans and realize project completion.
Broad knowledge of patient care delivery systems in acute setting.
Effective verbal and written communication skills.
Effective collaboration skills and the ability to establish and maintain positive working relationships with staff at all levels of the organization.
Ability to lead, direct, coach and mentor others.
Ability to work effectively under time pressure to meet deadlines, balance work priorities and resolve problems in a timely manner.
Functional knowledge of word-processing, spreadsheet, presentation, project management and database applications.
Ability to analyze and report statistical data.

Education

Bachelor’s Degree in a relevant discipline and three (3) years’ recent, related experience that includes managing small to medium scale projects, facilitating and managing consultation processes with a wide range of stakeholder groups, or an equivalent combination of education, training and experience.

Duties

Develops project plans, goals, objectives, timelines and deliverables with input from a variety of stakeholders and in consultation with the Manager/Leader or designate.
Executes project plan according to project methodologies, ensures successful and coordinated completion of project components and ensures readiness for project implementation.
Tracks project progress according to project plan, monitors and reports on the status of the project and major issues/obstacles encountered. In collaboration with the Leader or designate, makes recommendations regarding project scope changes, rationale for change, seeks consensus and proceeds as needed. Acts as a resource to project team and staff, provides support and maintains project timelines.
Contributes to the implementation of effective processes to ensure project success and to assess project risks, identify risk mitigation strategies and monitor risk throughout the life cycle of the project.
Works in collaboration with the Leader or designate to communicate with stakeholders, project sponsors and the organization on the scope and status of the project, benefits to patients and staff, obligations and responsibilities and changes in processes. Ensures questions and concerns are addressed.
Meets with stakeholders, explains parameters of project and seeks input from the interdisciplinary team. Works collaboratively with team members to establish roles and responsibilities, identify skills required and supports needed by the team.
Works in collaboration with Leader(s), team members and other stakeholders to develop a process of evaluation for project outcomes, data collection and analysis.
Trains, coaches, monitors and role models actions whenever possible which demonstrate the project framework and methodologies.
Provides leadership and direction to project related staff including participating in hiring and selection, evaluating performance and providing feedback on training and performance improvement requirements.
Participates on a variety of committees and establishes positive working relationships in order to ensure successful outcomes and cooperation from others on the project.
Integrates the mandate of the project plan with existing services and programs where possible, in order to strengthen the project and ensure responsible use of human and fiscal resources.
Performs other related duties as assigned.