Project Coordinator 2, BCCSU

REQ: 
PHC22-135198
Work Area: 
This position can work remotely with periodic need to come into the office.
Base Site: 
1045 Howe
City: 
BC
Status: 
Temporary Full Time
End Date: 
Sep 1, 2023 or return of incumbent
FTE: 
1.00
Hours: 
0800-1600
As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.

Are you passionate about creating health system change? Do you want to make meaningful change for people who use substances? Do you spend time thinking about how the addiction treatment system in BC could be improved? We’re seeking an articulate, passionate, organized and reliable individual to join our team as a Project Manager. This position can work remotely with periodic need to come into the office, applicant must live in BC. Salary for this position ranges between $42,392 - $62,688. Cover letters are encouraged.


Summary

 Reporting to the Project Manager, the Project Coordinator provides operational and administrative support to project staff in the implementation and conduct of the project in accordance with applicable policies, standards, procedures, and protocols. This position documents, tracks and reports of key activities; maintains an understanding of the project schedule, deliverables, and commitments; works with relevant staff on developing project actions and monitoring deliverables. Functions as the point of contact to receive and convey information related to the project(s). Communicates project status to all stakeholders and prepares and establishes reports, briefing documents and presentations. Coordinates and schedules appointments and meetings; prepares agendas, records meeting notes.

Skills

  • Excellent time management skills including the ability to prioritize work and meet deadlines.
  • Ability to work collaboratively with other team members and ability to work independently with minimal supervision.
  • Ability to communicate effectively both verbally and in writing.
  • Excellent interpersonal skills and ability to work collaboratively with individuals at all levels internally and externally.
  • Ability to manage multiple competing priorities and projects simultaneously in a fast-paced environment under deadlines.
  • Demonstrated knowledge and understanding of and sensitivity to diversity issues.
  • Computer literacy including experience in Microsoft Office suite (Word, Excel, PowerPoint) and reference management software.

Education


  • Bachelor’s Degree in Health or Social Sciences, Public Health, Public Policy or related field supplemented with a minimum of two (2) years recent, related experience in project coordination or an equivalent combination of education, training, and experience.
  • Knowledge and/or experience working in addiction, public health, health services, HIV and hepatitis are an asset. Experience working within a large, complex organization is an asset. 
  • Experience in coordinating projects and/or grant-based programs are an asset.
  • Experience in preparing documents, reports, and communication materials. Experience with knowledge translation and ability to convey both research and evaluation findings and medical concepts to a range of audiences are an assets.

Duties

  • Provide operational and administrative support to the Project Manager and other project staff in the development and operational implementation of assigned projects and initiatives. Act as a resource to project team and staff, including developing project actions, providing support, monitoring deliverables, and maintaining project timelines.
  •  Track project progress according to project plan, monitor and report on the status of projects and major issues/obstacles encountered. In collaboration with the Project Manager, identify and support resolution to problems or barriers for successful research projects/change initiatives completion
  • Maintain an understanding of the project schedule(s), deliverables, and commitments as set out in project charters and other work plans. Execute project plan according to project methodologies, ensuring the successful and coordinated completion of project components.
  • Communicate project status and contribute to positive working relationships with a diverse set of stakeholders, including regional and national government officials, healthcare providers, and people who use substances.
  • Prepare reporting materials, including written reports, briefing documents, and presentations. Monitors period, quarterly, mid-year and year-end budget expenditures and reports variances. Gathers and summarizes financial information related to assigned projects for submission to the Project Manager and funder(s).
  • Assist in the development of knowledge translation materials and effective strategies for dissemination of promotional materials.
  • Plan and manage logistics for meetings, ranging from small team meetings to large stakeholder meetings, including management of catering, facilities, preparation and delivery of materials and presentations, producing meeting agendas, minutes, and summaries, and follow-up.
  • Perform other related duties as assigned

Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification in the job posting.

At Providence we are committed to creating a diverse and inclusive environment so we strongly encourage you to apply even if you don’t believe you meet every single qualification outlined.