Program Administrative Assistant

REQ: 
PHC21-131227
Work Area: 
Based at Honoria Conway. May move around to other sites depending on where support is needed.
Base Site: 
Honoria Conway
City: 
Vancouver
Status: 
Regular Full Time
FTE: 
1.00
Job Category: 
Administrative/Clerical
Support Services
Category: 
Residential Care Facilities
Hours: 
0830-1630
As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.

Summary

Reporting to the Program Director, and/or Site Leader, and/or under the work direction of Physician Program Director, the Program Administrative Assistant performs a variety of administrative functions in support of the program and/or designated Program Directors, Operations Leaders and/or Site Leader. Provides Program administrative support utilizing computerized word processing, database, spreadsheet and graphics software to produce confidential correspondence and other communications, to input and organize data, display results and prepare overheads. Processes and disseminates information including medical-legal, labor relations, and disciplinary correspondence. Works with other Program Administrative Assistants and Executive Assistants to ensure coverage in designated areas and to assist with priority organizational projects.

Skills

  • Ability to handle multiple complex and competing priorities. 
  • Effective interpersonal skills and ability to maintain harmonious working relationships with others. 
  • Ability to communicate effectively both verbally and in writing. 
  • Ability to set priorities and meet deadlines. 
  • Ability to work with minimal supervision. 
  • Ability to keyboard at 60 WPM. 
  • Ability to take and transcribe minutes of meetings. 
  • Intermediate to advanced skills using a variety of computerized software packages such as Microsoft Office ‘97 and up to but not limited to 2000, Microsoft Access and maintain related databases, Visio, Pagemaker, Outlook/MS Exchange & Schedule +, Internet and other Windows software packages such as Microsoft Word, Excel and PowerPoint.
  • Working knowledge of basic bookkeeping/accounting procedures and concepts.

Education

  • High School Diploma, completion of a recognized secretarial or business program and three (3) to five (5) years recent related experience, or equivalent combination of education, training and experience.