Associate Project Director Equipment and Technology Planning (NSPH)

REQ: 
PHC21-130232
Work Area: 
NSP Project-Equipment-Capital
Base Site: 
Hornby Street
City: 
Vancouver
Status: 
Regular Full Time
FTE: 
1.00
Job Category: 
Management/Non Union
Category: 
Corporate
Hours: 
0800-1600

Summary

Within the context of a patient, client and family centred model of care and, in accordance with the Mission, Vision and Values, and strategic directions of Providence Health Care, promotes a safe, respectful, and civil working environment for patients, residents, families, visitors and staff.

Reporting to the Senior Vice-President Redevelopment, the Associate Project Director Equipment and Technology Planning is responsible for all aspects of medical equipment planning and strategic procurement, including sourcing, contract negotiations, material pricing, risk mitigation and management of stakeholder decision making related to all clinical equipment and technology infrastructure requirements for the SPH Redevelopment Project (the Project). Oversees the budget for the Project’s Equipment and Technology Planning, currently estimated at $175 Million. This is the largest single procurement of hospital equipment and technology in the history of British Columbia.

The Associate Project Director will oversee and direct a team of equipment planning and procurement experts (approx. 8-10 biomedical engineer professionals and 3-4 procurement specialists), and liaise closely with the Chief Clinical Planning Officer and the Associate Project Director, IMIT Planning and Implementation, as well as the Project Compliance Team throughout the project planning and construction phase. In the short-term this role will direct a complete inventory review of existing clinical and non-clinical equipment presently in place at the existing St. Paul’s site (Burrard Street) to determine the potential equipment that could be transferred to the new St. Paul’s in 2024. Works closely with the design planning teams and clinical users to determine medical equipment needs for the new hospital and oversees the development of all technical specifications required for the procurement process of all clinical and non-clinical equipment and IT technology. Coordinates the critically time sensitive internal selection process(in a P3 project delivery process) associated with thousands (approx. 4,000+) of pieces of equipment; the just-in-time procurement process of Project Co. in the P3 delivery; the close coordination of installation activities with major equipment vendors in collaboration with Project Co. resources; and the clinical commissioning of all medical equipment for the Project.

This role is a key leadership position on the Project Management Team whose function is to achieve significant savings (in the Millions of dollars) to the Project through detailed attention to specifications, diligent development of procurement packaging and strong negotiation skills with vendors. Additionally, the Associate Project Director liaises with Project Co. consultants and planners to negotiate timelines in facility design and construction based on equipment decisions and design schedules. Other key responsibilities include: monitoring budget performance, planning and adjusting operations and/or staffing to meet projections and annual targets, approving expenditures, exploring and developing opportunities to address budget variance, and preparing summaries for fiscal reporting as required. Partners with stakeholders to identify procurement opportunities to meet evolving clinical and management efficiency requirements, and drive the best total value for the Project.

Skills

Demonstrated ability to manage complex projects and strategically manage risk.
Strong leadership skills as well as the knowledge and expertise related to large development projects.
Ability to define and guide individuals and groups towards a vision while maintaining group cohesiveness, motivation, commitment and effectiveness.
Exceptional interpersonal skills in order to work with a myriad of stakeholders across the health organizations, Ministry officials as well at municipal personnel.
Mastery of the essence and subtleties of communication in order that exchanges are understood at all levels within a complex internal and external network.
Responsiveness to the needs of stakeholders supported by an acute awareness of the impact of action.
Knowledge of legal and financial issues associated with contract development and finalization.
Requires demonstrated ability to respond to, and align the project outcomes with a range of needs by reporting to or liaising with governance structures which span several organizations.
Critical-thinking and problem-solving skills with a global perspective.
Sensitivity to political and other issues and their impact on health care.

Education

A level of education, training, and experience equivalent to a Baccalaureate degree in Biomedical Engineering and a minimum of 10 years recent related experience with complex medical equipment planning, preferably in a health care setting. Experience in planning and coordinating FF&E requirements with architectural plans and IMIT plans. Experience in planning for large scale acquisition of clinical equipment in a new construction project is a significant asset.

Duties


Liaises closely with the Chief Clinical Planning Officer (CCPO) and the Associate Project Director – Medical Transformation and Future Technologies to develop a leading edge, best practice approach to the medical equipment planning and procurement process, ensuring that efforts are aligned with and support the organization’s and the Project’s vision, mission, values and strategic directions.
Develops a detailed medical equipment list that includes an inventory of transferable existing equipment and a detailed list of new medical equipment for procurement.
Develops a detailed cost estimate of the medical equipment list for procurement.
Develops a detailed medical equipment procurement strategy, complete with detailed procurement schedule, that maximizes opportunities to leverage spending, improve quality, reduce cost and minimize risk in collaboration with BC Clinical and Support Services (BCCSS). This output is critical information to the P3 general contractor for procurement purposes, coordination responsibility with vendors for equipment delivery and installation.
Identifies clinical equipment requirements for the SPH redevelopment project based on current inventory/Fixed Furniture and Equipment (FF&E) plan and future requirements represented by the clinical and technical specifications. This will also require the inclusion of all projected equipment acquisitions between now and the opening of the new hospital to ensure they are incorporated into the plan. Ensures plans and related documentation are updated and adapted to incorporate any changes to projected equipment and acquisitions as required.
Works with design consultants to develop the technical specifications that will ensure that appropriate specific pieces of medical equipment are included to support the data communications required to optimize the functionality of networked medical systems. Assists the clinical design teams through the project design phases to ensure the facility design accommodates equipment and equipment-related requirements; reviews projects plans to ensure that architecturally significant equipment is supported; and performs site inspections to ensure that proper dimension allowances and services have been provided for equipment installations.
Works with the Project Team and BCCSS to develop procurement approach including Expressions of Interest (EOIs), Requests for Quotes (RFQs) and Requests for Proposals (RFPs). Maintains appropriate documentation and records such as analyses applied to evaluate proposals submitted by proponents including preparing budgetary cost estimates for equipment as part of an overall financial proposal. Reviews and analyzes bids for recommendation and award.
Directs the review and approval process with key clinical stakeholders (physicians and care givers) on equipment selection and leads negotiations with vendors to conclude capital equipment purchases and installation including multi-year service contracts as per established procurement strategy.
Leads negotiations with Project Co. to integrate the equipment procurement schedule and design and construction schedule. Monitors project progress to ensure work is consistent with the project scope and design schedules and re-negotiates with Project Co. as required based on revised priorities.
Plans and manages the procurement, delivery, installation, testing and commissioning of all equipment identified in the approved FF&E list and project specifications, working closely with BCCSS in relation to minor equipment. Liaises with respective equipment suppliers for all technical and commercial information.
Develops a workforce plan for the equipment planning and procurement team by identifying current and future resource needs for the project and leads the sourcing and interviewing of applicants. Provides strategic leadership, direction and supervision of staff ensuring it is appropriately organized and managed to achieve project objectives. Establishes and monitors work targets for project team members and supports the team with management of escalated risks and issues. Refreshes and revises the workforce plan in order to proactively respond to the requirements of coming project phases.
Approves budget recommendations and remedial strategy and allocates scarce resources. Balances procurement decisions based on the overall equipment requirements for the Project and the available budget by assessing competing priorities. Receives reviews and recommends approval for all invoices for FF&E for the project.
Establishes and manages control mechanisms and processes related to the FF&E procurement.
Prepares reports for the CPO, the Project Steering Committee and project – related groups and provides updates on deliverable status and execution of major activities, issues, and risks.
Leads and participates on committees as required.
Performs other related duties as required.