Project Coordinator, BCCSU

REQ: 
PHC19-117729
Work Area: 
1045 Howe
Base Site: 
1045 Howe
City: 
BC
Status: 
Temporary Full Time
End Date: 
Jun 3, 2020
FTE: 
1.00
Job Category: 
Research
Category: 
Acute Care Hospital
Community
Hours: 
0900-1700

We have recently posted a temporary full-time Project Coordinator to help support the BCCSU Medical Writing team. In this role you will have an opportunity to work with a dynamic team and provide support on a range of clinical care guidance and education projects, including clinical practice guidelines, clinical educational programs, policy reports, and grant proposals. We are looking for someone with strong administrative and organizational skills and experience working with interdisciplinary teams in a research, healthcare or harm reduction environment. Experience in developing technical documentation or with digital design applications would be an asset to this role. If you are looking for an exciting opportunity to contribute to improving the provincial system of substance use care we want to hear from you!

Summary

Reporting to the Project Manager, the Project Coordinator provides operational and administrative support to project staff in the implementation and conduct of the project in accordance with applicable policies, standards, procedures, and protocols. This position documents, tracks and reports of key activities; maintains an understanding of the project schedule, deliverables, and commitments; works with relevant staff on developing project actions and monitoring deliverables. Functions as the point of contact to receive and convey information related to the project(s). Communicates project status to all stakeholders and prepares and establishes reports, briefing documents and presentations. Coordinates and schedules appointments and meetings; prepares agendas, records meeting notes.

Skills

Excellent time management skills including the ability to prioritize work and meet deadlines.
Ability to work collaboratively with other team members and ability to work independently with minimal supervision.
Ability to communicate effectively both verbally and in writing.
Excellent interpersonal skills and ability to work collaboratively with individuals at all levels internally and externally.
Ability to manage multiple competing priorities and projects simultaneously in a fast-paced environment under deadlines.
Demonstrated knowledge and understanding of and sensitivity to diversity issues.
Computer literacy including experience in Microsoft Office suite (Word, Excel, PowerPoint) and reference management software.

Education

Bachelor’s Degree in Health or Social Sciences, Public Health, Public Policy or related field supplemented with a minimum of two (2) years recent, related experience in project coordination or an equivalent combination of education, training, and experience.

Knowledge and/or experience working in addiction, public health, health services, HIV and hepatitis are an asset. Experience working within a large, complex organization is an asset. Experience in coordinating projects and/or grant-based programs are an asset. Experience in preparing documents, reports, and communication materials. Experience with knowledge translation and ability to convey both research and evaluation findings and medical concepts to a range of audiences is an asset.

Duties

Provide operational and administrative support to the Project Manager and other project staff in the development and operational implementation of assigned projects and initiatives. Act as a resource to project team and staff, including developing project actions, providing support, monitoring deliverables, and maintaining project timelines.
Track project progress according to project plan, monitor and report on the status of projects and major issues/obstacles encountered. In collaboration with the Project Manager, identify and support resolution to problems or barriers for successful research projects/change initiatives completion.
Maintain an understanding of the project schedule(s), deliverables, and commitments as set out in project charters and other work plans. Execute project plan according to project methodologies, ensuring the successful and coordinated completion of project components.
Communicate project status and contribute to positive working relationships with a diverse set of stakeholders, including regional and national government officials, healthcare providers, and people who use substances.
Prepare reporting materials, including written reports, briefing documents, and presentations. Monitors period, quarterly, mid-year and year-end budget expenditures and reports variances. Gathers and summarizes financial information related to assigned projects for submission to the Project Manager and funder(s).
Assist in the development of knowledge translation materials and effective strategies for dissemination of promotional materials.
Plan and manage logistics for meetings, ranging from small team meetings to large stakeholder meetings, including management of catering, facilities, preparation and delivery of materials and presentations, producing meeting agendas, minutes, and summaries, and follow-up.
Perform other related duties as assigned