Medical Health Records Clerk (Clerk 3)

Work Area: 
Records Management Department- Vancouver
Base Site: 
To Be Determined
Job Category: 
Health Information Management
Acute Care Hospital
On Call-Nights, Days, Evenings and Weekends

We have some exciting Medical Records Clerk (Clerk 3) positions that have recently been posted to help support BC Children’s & Women’s Hospital,BC Cancer - Vancouver Centre,G.F. Strong,UBC Hospital,Vancouver General Hospital and/or Howe. If you reside in Vancouver, North Vancouver or Richmond or are willing to commute to the Vancouver area on a regular basis, have a strong clerical, client interaction experience and a high attention to detail we want to your hear from you! Having your Medical Office Assistant, Hospital Support Specialist Certification or Health Information Management Diploma or have knowledge of medical terminology is an added bonus. In order to be considered for the role you must be available to work nights, days, evenings and/or weekends (commit to 3-5 shifts per week) and be available to work on an on call basis with no guaranteed shifts! Please note you are required to be available to pick up short call (1-5 hours of notice) and pre-book shifts.

Providence Health Care is the Lead Health Organization for the Health Information Management (HIM) services across four of British Columbia’s largest healthcare employers, Providence Health Care, Fraser Health Authority, Provincial Health Services Authority, and Vancouver Coastal Health.

Health Information Management offers casual employees a variety of work location opportunities at various locations across B.C.  This vacancy is strictly for individuals interested in working on a casual basis in the records management department.    To learn more about Health Information Management please Click Here

Please only apply to the geographical region that the posting is for and if you can commute to the area on a regular basis. If you are shortlisted a Recruitment representative will be in touch with you to discuss opportunities.


Reporting to the Manager, Coordinator and/or designate, performs record processing functions related to patient records by performing duties such as assembly, retrieval and delivery of records; filing, identifying, verifying, and correcting patient information utilizing the computerized Admission, Discharge Transfer and/or Electronic Health Record System and checking for discharges and/or previous admissions. Performs clerical duties related to the electronic records scanning process such as picking up charts from the units, prepping for scanning, scanning, indexing within the computerized scanning application and verifying accuracy. Applies index criteria, scans records utilizing electronic records scanning software, checks for image quality, and lifts and stores boxes in designated area as required. Retrieves patient records, calculates statistics, and performs reception and clerical duties. Prepares records for offsite storage. Performs duties related to the release of patient information for continuity of care in accordance with established procedures. 


Grade 12, plus one year’s recent related experience or an equivalent combination of education, training, and experience. 

Skills And Abilities: 
Ability to communicate effectively both verbally and in writing. 
Ability to deal with others effectively. 
Physical ability to carry out the duties of the position. 
Ability to organize work. 
Ability to operate related equipment. 
Ability to keyboard at 45 wpm. 

To be considered for this position, please follow the instructions below and complete the required steps:

1. Click Here to download the application form and complete the required questions

2. Save your resume and application responses in ONE word document (the system doesn’t allow multiple documents)

3. Create your profile online

4. Upload the completed document with your resume and application to this posting after creating your profile online

Please note that the application form you complete can also be used in consideration for other positions that you apply for.