Clerk 3 Health Records - Fraser Health Region

Work Area: 
RM & Reg BCCA Fraser Valley
Base Site: 
To Be Determined
Job Category: 
Health Information Management
Various Hours
As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.
Providence Health Care is the Lead Health Organization for the Health Information Management (HIM) services across four of British Columbia’s largest healthcare employers; Providence Health Care, Fraser Health, Provincial Health Services Authority, and Vancouver Coastal Health. HIM is a leader in the collection, storage, and use of patient information within British Columbia.

Health Information Management offers casual employees a variety of work location opportunities at various locations across B.C.  HIM staff across the Fraser Valley (Abbotsford, Surrey, Mission, Chilliwack, Langley). To learn more about Health Information Management please Click Here.

This vacancy is strictly for individuals interested in working on a casual basis in the areas indicated in the Department and Area fields of this posting. In order to be considered for the role you must be available to work days, evenings, nights, stats, and/or weekends (commitment of at least 3-5 shifts per week) and be available to work on an on-call basis with no guaranteed shifts! Please note you are required to be available to pick up short call (1-5 hours of notice) and booked shifts.

If you are shortlisted a Recruitment Representative will be in touch with you to discuss opportunities. Please note testing will be required.


Reporting to the Manager, Coordinator and/or designate, performs record processing functions related to patient records by performing duties such as assembly, retrieval and delivery of records; filing, identifying, verifying, and correcting patient information utilizing the computerized Admission, Discharge Transfer and/or Electronic Health Record System and checking for discharges and/or previous admissions. Performs clerical duties related to the electronic records scanning process such as picking up charts from the units, prepping for scanning, scanning, indexing within the computerized scanning application and verifying accuracy. Applies index criteria, scans records utilizing electronic records scanning software, checks for image quality, and lifts and stores boxes in designated area as required. Retrieves patient records, calculates statistics, and performs reception and clerical duties. Prepares records for offsite storage. Performs duties related to the release of patient information for continuity of care in accordance with established procedures. 


Grade 12, plus one year’s recent related experience or an equivalent combination of education, training, and experience. 

Skills And Abilities: 
Ability to communicate effectively both verbally and in writing. 
Ability to deal with others effectively. 
Physical ability to carry out the duties of the position. 
Ability to organize work. 
Ability to operate related equipment. 
Ability to keyboard at 45 wpm. 

To be considered for this position, please follow the instructions below and complete the required steps:

1. Create your online profile.   

2. Upload your resume to this posting after creating your profile online. Please indicate in your resume which location you are interested in and your work availability throughout the week. (the system doesn’t allow multiple documents) 

Please note that the application form you complete can also be used in consideration for other positions that you apply for.